The Second Organizational Meeting

The second organizational meeting will demand more decision making and action since you will plan the chartering program. To begin the meeting, review the areas of focus and projects that your group agreed upon at the first meeting, and consider changes, deletions, and additions. Then consider how the chartering program can contribute to achieving your chapter's goals. Set a date for the chartering program. When planning the event, choose a date that will allow extensive student body participation, including pre-pharmacy students.

Planning the chartering program requires considerable decision making, so you may want to address all of the following on your agenda. Begin by determining the format and style of the program. It is worth noting that a formal chartering attracts more student participation and publicity. You will need to ensure that university, local, and state pharmacy associations receive a press release about your chartering within 48 hours after the chartering. A formal chartering will also help establish a firm foundation on which a chapter can build. A formal chartering can attract the participation of school officials and your state's pharmacy leadership. The charter (founding) members and officers should be officially inducted during the chartering ceremony. Inviting a speaker and offering food and beverages (pizza, soft drinks,cookies, or other snacks) in conjunction with the chapter chartering adds a nice touch.

Be sure to extend invitations to the following:

  • Dean of the Pharmacy School
  • President of the University
  • State pharmacy association executives and officers
  • NCPA Key Members
  • Local area pharmacists
  • Other pharmacy leaders
  • NCPA Department of Student Affairs
  • Student body (pharmacy, pre-pharmacy and others)
  • Subsequent to determining the type of chartering program, explore possible financial resources. These may include your school of pharmacy, state pharmacy association, local pharmacists, NCPA headquarters, and university student government.

    The organization of your chartering program, whether formal or informal, is essential. Appoint one person in charge of the overall program (this may be yourself) but do not expect this individual to do everything. Clearly inform everyone who is in charge. Next, divide responsibilities among other students. For example, ask one individual to coordinate the meal and another to locate and invite speakers. BUT, make sure you continually follow-up on the progress of these individuals - in other words, avoid disasters!